Project 01

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Our competences in the domain (office automation):

• Freddy:
  Member of one project in Office Management Services and in Recruiting Support (Neuaufnahme Exekutivdienst Verfahren - NEV).
• Andrei:
  No experience in Office Management Services and in Recruiting Support.
• Rares:
  No experience in Office Management Services and in Recruiting Support.
• Daria:
  No experience in Office Management Services and in Recruiting Support.
• Cordula:
  1.5 years work experience in Office Management Services and Recruiting Support (in the sector of management consulting)

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Our competences regarding business and programming:

• Freddy:
  Completed BSc in Software Engineering, currently working as IT Consultant in an governmental organisation.
• Andrei:
  Completed BSc in Business Informatics; previous work experience as an IT audit consultant; currently working in software development.
• Rares:
  Completed BSc in Automatics and Computers; previous work experience in software development (ca. 3 years).
• Daria:
  Completed Bacc.oec. in Economics and BSc in Business Informatics; previous work experience in application management support(1 year); currently work as SAP Consultant.
• Cordula:
  Completed BSc in Business Informatics and BSc+MSc in Economics; previous work experience in business (ca. 7 years) and in knowledge engineering research (ca. 1 year); currently work in statistical programming/data science and in computer science.

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Business Process Summary and Customer Value Proposition:

Selectify supports companies in analyzing their business objectives and the necessary competences for a job to be advertised. Firstly, the existing knowledge and competences within the customer’s company are examined. In addition to this, the customer is supported in writing a job description and conducting the recruiting process. The customer gains insights into its own competence base and receives structured support throughout the recruiting process to find an employee who has the desired competences and skills.
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Detailed Description of Tasks:

1. Analyze the business objectives of the company to find HR competence needs
Type of task: automated task
Required competences: strategic and operational business analysis
Required IT resources: CMS (e.g. Drupal)
Innovative ICT: advanced business analytics

2. Write Job Description
Type of task: user task (with the help of a template and a guideline)
Required competences: selection of competences for the job (knowledge about the position to fill)
Required IT resources: form to be filled out, e.g. GoogleForms or webserver

3. Screen for existing knowledge within the company
Type of task: automated task
Required competences: judgement of the available competences and knowledge in the company
Required IT resources: query database/list of competences and positions

4. Collect applications (CVs)
Type of task: automated task
Required competences: recruiting competences regarding application process
Required IT resources: tool and location where the CVs are saved/analyzed (DB, data storage)

5. Analyze applications and invite for an interview
Type of task: automated task
Required competences: HR competences regarding employee selection and recruiting
Required IT resources: analytics engine; mail server to send invitations
Innovative ICT: advanced business analytics
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Exception Case: Business Objective is not needed anymore

If the exception case happens in task 1-3: Store a cancellation note for the customer and end.
If the exception case happens in task 4-5: Cancel the process and inform applicants.
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KPIs:

- How much time is invested by humans to complete the process
Calculation: Time in minutes from start to end of the process
- The ratio of relevant applications (to evaluate the quality of the job description)
Calculation: Number of applications which were judged as relevant / Total number of applications received
- Percentage of process cancellation (to evaluate appropriate judgment business decision)
Calculation: Calculation: Number of cancelled processes / Total number of processes started
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How other participants / team members can use and test our process:

The participants and team members will access the Selectify application via a web user interface, where they register with their username and password (which will be prepared by the team). The process where the participants/team members fulfill the human task is the writing process of the job description, which will be carried out by the help of a template. The users will be in the role of the company that searches for an employee with the desired competences. The users will selected the desired competences/skills for the job with the help of the template. The users will either fully complete the process or the whole recruiting project might be cancelled.
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Estimated time to complete this project task (for an average team member):

3 hours (incl. group meeting time) for formation tasks
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Assignment of tasks to group members:

1. Analyze the business objectives of the company to find HR competence needs: Rares
2. Screen for existing knowledge within the company (and assign human resource to job if found internally and end the process) : Rares
3. Write Job Description: Daria
4. Collect applications (Form): Cordula
5. Analyze applications (incl. results of aptitude test) and invite for an interview: Freddy and Andrei
Exception case (i.e. HR project is cancelled): all group members

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